Club Reporting
UPDATE: Please login to Grant Lifecycle Manager HERE to track and submit your reporting tasks.
At the end of the school year, you will be required to submit documentation that shows how you used your funding. You will need to submit the two documents below for review, and photos, no later than June 30.
Expense Spreadsheet
A spreadsheet that details each purchase made using Trailblazers funds, with a total that matches that on the signed Club Report form.
Club Report Form
This form serves as an attestation that Trailblazers funds have been expended as agreed. The form is to be signed by the club advisor, principal, and bookkeeper.
Digital Photos
Clubs are required to submit digital photos of their activities and meetings. We love to share what our grant recipients have achieved on our website, social media channels, and in our print materials and promotional materials, so please ensure you have the necessary permissions for us to use your submissions.
Receipts (Not Required)
You do not need to submit receipts but we highly recommend that you work with your school bookkeeper to keep a record of receipts, invoices, and copies of checks in the event that your school, or the Commission, undergoes an audit.
Your school bookkeeper should be able to access a record of what expenses have been coded to the Trailblazers funding, and in this way assist you with providing proof of payment. Please contact us at GoOutside@nc.gov for assistance.